Creators
Prepare the work
01 / Explain the shift
From isolated tasks.To a shared workflow.
Show the structure before naming the tools.
Reviewers
Resolve the open questions
Readers
Understand the result
One review boundary
accuracy · ownership · accessPrepare
Turn evidence into a clear draft.
Deliver
Share the version people can use.
Context
Tools
History
Permissions
The takeawayPeople, flow and shared capabilities form one understandable map.
02 / Keep the same map
Now name the components.
Same positions.
Concrete labels.
Authoring space
Where creators prepare
Review queue
Where reviewers decide
Published view
Where readers arrive
One review boundary
accuracy · ownership · accessDraft workspace
The working version and its evidence.
Delivery channel
The approved version and its audience.
Source register
Templates
Change log
Roles
The takeawayChange the labels, not the audience's mental model.
03 / Explain the handoffs
Prepare. Review. Deliver.
Make each responsibility visible.
Prepare
Gather sources.
Choose the message.
Make a first draft.
Owner: creator
Review
Compare the draft with the brief and evidence. Resolve what is unclear.
Owner: reviewer
Deliver
Share an approved version. Make the next action clear.
Owner: publisher
Feedback from readers → the next preparation cycle
The takeawayThe diagram explains who acts, what changes, and where feedback returns.
04 / Zoom into one step
Make the response concrete.
One problem.
A clear response.
Prepare→Review / focus→Deliver
The problem
The message is difficult to review.
The purpose, evidence and decision are scattered across the draft.
Explicit scope
One audience, one purpose and a clear boundary.
Source notes
Keep claims connected to their evidence.
Shared templates
Keep the structure familiar while the content changes.
Review gate
Name the decision and the person who makes it.
The takeawayUse this layout to connect a pain point to a practical next step.